Rules and Regulation for Ph.D Engineering Program

  • Eligibility
    • To be eligible for admission into the Ph.D Degree Program, a candidate must have eighteen years of education with MS Degree in Engineering in relevant discipline with 3.0/4.0 CGPA. The candidate shall qualify either GAT (subject) with minimum of 60% marks conducted by National Testing Service (NTS) or GRE (subject) with 60% percentile score.
    • An interview of the candidate will be held on the proposed research proposal (student will submit a research proposal) by the admission committee and Chairperson concerned.
  • Admission and Registration
    • Each candidate will apply for admission in response to an advertisement by the University on a prescribed Form along with required documents.
    • The application shall be submitted to the Chairperson.
    • All applications received in the Department shall be considered by the Departmental Admission Committee.
    • The Admission Committee, through respective Chairperson, shall recommend to the BASR the name of candidates who are found suitable for admission into the Ph.D Degree Program.
    • The Admission shall be approved by the BASR.
    • “Notification of Admission” of candidate(s) approved by the BASR into the Ph.D Degree Program shall be issued by the Registrar, University of Wah.
    • Each student so selected shall be required to register and pay the University dues within 15 days from the date of issuance of the Notification for Admission, failing which the admission of the selected candidate shall be deemed as cancelled. The tuition fee and other dues shall be prescribed by the University from time to time.
    • A “Notification of Registration” of admitted students into the Ph.D program will be issued by the Registrar, UW.
  • Conduct of Program of Studies
    • The minimum period for completion of Ph.D Degree Program shall be three years from the date of registration, and the maximum period shall be seven years. Only under exceptional circumstances, to be described in detail by the candidate and approved by the GEC, BASR may allow extension for one more year.
    • A student must fulfill the following requirements.
      • A total of 48 credit hours of course work and Dissertation work; consisting of 18 credit hours as recommended by Supervisor, and 30 credit hours, respectively.
      • Has to complete 15 credit hours of course work preferably in the first two semesters as recommended by the Supervisor.
      • Has to qualify Comprehensive Examination after completion of required course work of the Ph.D Program.
      • Has to carry out Research work and must have published or got accepted at least one Research paper in an HEC-approved journal after his proposal/topic defense.
      • The candidate shall require GEC clearance through a seminar prior to submission of his/her thesis for assessment of external examiners.
      • Has to successfully defend his/her Thesis.
    • The courses shall be selected with the approval of the Supervisor from amongst the courses being offered by the Department.
      • For the course work, the procedure of registration and conduct of examination shall be the same as for MS students.
    • Under special circumstances, a student can take a maximum of 6 credits of relevant courses in another HEC recognized Institute/University. The grade so earned shall not be below “B”. Any such courses could be transferred on the recommendation of Chairperson, subject to the approval of the Board of Faculty and the Academic Council.
    • The student must get at least B grade in each course in at most two attempts.
  • RESEARCH WORK AND APPOINTMENT OF SUPERVISOR
    • Each student shall perform Research work as partial fulfillment of the Degree requirements under the supervision of a person (Supervisor) appointed for the purpose by the BASR on the recommendations of the Chairperson and the Dean, Faculty of Engineering.
    • Where necessary and desirable, a Co-Supervisor may also be appointed.
    • A Supervisor must be a faculty member of University of Wah.
    • A Co-Supervisor (optional) can be a faculty member of UW/another University or R & D organization from the field.
    • Supervisor and Co-supervisor appointed for Ph.D. Research must hold a Ph.D. Degree.
    • A student shall select a topic of Research work/Thesis in consultation with his/her Supervisor which will further require clearance from the GEC. The topic so selected will be recommended by the Chairperson to the BASR for approval.
  • GUIDANCE AND EVALUATION COMMITTEE (GEC)

    GEC will be constituted by the Chairperson in consultation with the student’s Supervisor. The case will be processed for formal approval of the Board of Faculty. Composition of the GEC will be as follows.

    • Student’s Supervisor.
    • Co-Supervisor (optional).
    • Two experts with research interests in the relevant field. Each expert must hold a Ph.D Degree in Engineering.
    • A Ph.D faculty member from UW or any other University.

    The GEC will be chaired by the Chairperson. After the approval of research topic on the approved performa (Annexure-III) by BASR, the student will regularly brief the GEC on six-monthly basis about his/her progress on the Research Topic and to seek further guidance.

  • ASSESSMENT OF ACADEMIC PERFORMANCE

    Regulations regarding the course work for Ph.D Degree Program will be the same as for the MS Program except that a CGPA of 3.0 rather than 2.5 will be the minimum requirement.

  • COMPREHENSIVE EXAMINATION
    • After the completion of 18 credit hours of Ph.D level course work, with a CGPA of at least 3.0/4.0 in course work, the scholar will take the Ph.D qualifying comprehensive test.
    • The test shall have three parts:
      • A three (3)-hour written test comprising of core area of research (pass marks percentage is 50%).
      • A three (3)-hour test from General Engineering in the relevant area and Mathematics (pass marks percentage is 50%).
      • Oral presentation on the core area of research. The main theme of the oral presentation is the literature review in the area of research to demonstrate that the scholar is fully aware of the current research already done in this area.
    • The scholar has to qualify the comprehensive examination in not more than two attempts.
    • The registration of a Ph.D student shall be deemed as cancelled if he/she does not pass the Comprehensive Examination even in second attempt.
    • The comprehensive examination mentioned in clause 2.7b for the scholar will be prepared and conducted by Guidance and Evaluation Committee (GEC) of the scholar. The Head of Department of the concerned department will notify the venue, date and time with the concerned supervisor.
    • The scholar will write a technical report based on the literature review of his research topic.
    • The scholar shall appear for a presentation and Oral examination in front of the GEC and other invited audience.
    • In case the scholar fails in the oral examination he will have one more chance.
    • Written and oral exams must be passed separately.
    • The report will be submitted to the Board of Advanced Studies and Research (BASR) through respective department for notification accordingly.
  • THESIS PROPSAL DEFENSE SEMINAR

    After qualifying Comprehensive Examination, a student will defend his/her Research Proposal in a Thesis Proposal Defense Seminar in front of the GEC.

  • RESEARCH EVALUATION

    After GEC’s approval of Thesis Topic Proposal, the following requirements will be met:

    • After every six months, the student will give a seminar about the Research work and will also submit the progress report to his/her Supervisor with a copy to members of the GEC.
    • Plagiarism Test of student’s Ph.D Thesis will be conducted by Supervisor and a certificate to this effect will be sent to the Controller of Examinations.
    • The Thesis submitted by a Ph.D candidate shall comply with the following conditions:
      • a) It shall form a distinct contribution to the body of knowledge and afford evidence of originality shown by the discovery of new facts, by the exercise of independent critical judgment, and/or by the invention of new methods of investigation.
      • b) It shall not include the Research work for which a Degree has already been conferred in this or any other University.
      • c) It shall be written in English in accordance with the standard/approved formate.
      • d) Any part of the Thesis which has been published before submission of the Thesis will be reflected at the end of the Thesis in the form of list of publications of the candidate.
      • e) The Thesis shall be typed on A4 (11.69”×8.27”) size paper with margins of 1-1/2” on the left and 1” to the right, top and bottom of each page. The Thesis shall be hard bound with sky-blue cover and golden lettering on the front and the spine.
    • GEC will conduct initial evaluation of the Thesis before submission it to Foreign Evaluators.
    • Ph.D Thesis after conducting plagiarism test will be evaluated by three Foreign Evaluators from technologically advanced country/countries appointed by the Vice Chancellor as proposed by GEC and Supervisor from the approved list of Foreign Evaluators.
    • There shall be a standing list of Ph.D subject experts called as Foreign Evaluators for each Department consisting of persons of eminence in the respective field of Research. The list shall be suggested from time to time by the Board of Studies of the Department/Board of Faculty concerned and approved by the BASR. The Foreign Evaluators will be requested to evaluate the Thesis for its suitability for the award of a Ph.D Degree.
    • The candidate shall in the first instance submit four unbound copies of his/her completed Thesis along with an application on prescribed Form, to the Controller of Examinations, for the evaluation of his/her Thesis duly forwarded by his/her Supervisor and the Chairperson.
    • The reports of the Foreign Evaluators shall be placed before the GEC for its consideration.
    • If the Thesis is adjudged as adequate/satisfactory by two of the three Foreign Evaluators, the GEC shall allow the candidate to appear in the Oral Defense (Thesis Defense) Examination.
    • If two of the three Foreign Evaluators find the Thesis as wholly inadequate/unsatisfactory, it may be rejected by the BASR on the recommendation of the GEC.
    • If any of the Foreign Evaluators finds the Thesis adequate but suggests minor modification/revision, this may be incorporated with the approval of the Supervisor.
    • If any of the Foreign Evaluators suggests major modification/revision of the Thesis, the candidate shall be required to resubmit a revised version of the Thesis duly certified by the Supervisor, within specified period.
    • The revised version of the Thesis shall be approved by the same Examiner who suggested modification/revision of the Thesis.
  • CANCELLATION OF REGISTRATION

    Registration of a Ph.D student shall be cancelled by the University on the recommendation of his/her Supervisor/Co-Supervisor and Chairperson of the Department if the student;

    • Earns two consecutive adverse progress reports from his/her Supervisor.
    • Fails to contact his/her Supervisor for two academic semesters or leaves the Program without prior permission.
    • Does not complete the course work with in prescribed period.
    • Does not qualify the Comprehensive Examination in two attempts.
    • Found guilty of misconduct.

    The aggrieved student may file a review appeal against cancellation of his Ph.D registration to University of Wah. Review petition will be heard by independent review board constituted by the Vice Chancellor. The decision of review board will be final and binding for all parties.

  • THESIS DEFENCE EXAMINATION
    • The Oral Defense Examination shall be conducted by the two External Examiners appointed by the Vice Chancellor from the approved list of External Examiners for the Department concerned.
    • The Oral Defense Examination shall be open to the public but the evaluation will be done by the External Examiners and the Supervisor.
    • If a candidate fails to satisfy the Examiners in the Oral Defense Examination, he/she may be given a second chance to defend his/her Thesis within a period of six months.
    • Result/Evaluation of the External Examiners should be sent to the Controller of Examination along with six (6) hard bound copies of Thesis duly signed by the Supervisor, External Examiner and Chairperson for distribution to the main Library, the Department, the Supervisor(s), HEC and the student.
    • A candidate who successfully completes all the requirements shall be awarded, with the approval of the GEC, the Degree of Ph.D under the Seal of the University.
    • Evaluation report/result of the Oral Defense Examination shall be prepared by the External Examiner, Supervisor and sent to the Controller of Examination through the Chairperson.
  • FEE AND OTHER DUES

    Each Student of Postgraduate Program will be required to pay the registration, tuition and examination fee and any other charges as may be prescribed by the University from time to time.