Rules and Regulation for Ph.D Engineering Program

  • Addmission Eligibility
    • To be eligible for admission into the Ph.D Degree Program, a candidate must have eighteen years of education with MS Degree in Engineering in relevant discipline with 3.0/4.0 CGPA. The candidate shall qualify either GAT (subject) with minimum of 60% marks conducted by National Testing Service (NTS) or GRE (subject) with 60% percentile score or subject test (with minimum of 70% marks, conducted by the departmental committee in which admission is sought).
    • The MS degree previously earned by the applicant shall be with research/thesis option. Students having their MS degree completed with course-work only will not be eligible to apply for Ph.D. programs.
    • Clearing of interview on the proposed research proposal submitted by the student. The university PhD admission committee will conduct the interview.
  • Admission and Registration
    • Each candidate will apply for admission in response to an advertisement by the University on a prescribed Form along with required documents.
    • The application shall be submitted to the University PhD Admission Committee.
    • All applications received in the University PhD Admission Committee shall be forwarded to respective Department for consideration and recommendations.
    • The Chairperson after evaluation shall recommend the name of applicants who are found suitable for admission into the Ph.D. Degree Program to the respective Dean.
    • A “Notification of Admission” into the Ph.D. Degree Program shall be issued by the respective Dean with copy to Registrar, University of Wah.
    • Each student so selected shall be required to register and pay the University dues within 15 days from the date of issuance of the Notification for Admission, failing which the admission of the selected candidate shall be deemed as cancelled. The tuition fee and other dues shall be as prescribed by the University from time to time.
  • Conduct of Program Course Work
    • The minimum period for completion of Ph.D. Degree Program shall be three years from the date of registration, and the maximum period shall be eight years.
    • The courses shall be selected with the approval of the supervisor from amongst the courses being offered by the Department.
    • For the course work, the procedure of registration and conduct of examination shall be the same as for MS students.
    • A student can take a maximum of 6 credits of relevant courses in another Department of the University of Wah or another HEC recognized Institute/ University on recommendation of the supervisor/GEC from the approved list of courses for the relevant program.
    • The student must qualify comprehensive Examination within four years. Maximum of two attempts are permitted during this period.
  • Research Work & Appointment of Supervisor
    • Each student shall perform Research work as partial fulfillment of the Degree requirements under the supervision of a person (Supervisor) appointed for the purpose by the BASR on the recommendations of the Chairperson and the Dean, Faculty of Engineering.
    • Where necessary and desirable, a Co-Supervisor may also be appointed.
    • A Supervisor must be a faculty member of University of Wah.
    • A Co-Supervisor (optional) can be a faculty member of UW/another University or R & D organization from the field.
    • Supervisor and Co-supervisor appointed for Ph.D. Research must hold a Ph.D. Degree.
    • A student shall select a topic of Research work/Thesis in consultation with his/her Supervisor which will further require clearance from the GEC. The topic so selected will be recommended by the Chairperson to the BASR for approval.
  • Guidance and Evaluation Committee (GEC)
    • GEC will be constituted by the Chairperson in consultation with the student’s Supervisor. The case will be processed for formal approval of the Board of Faculty. Composition of the GEC will be as follows.
    • The constitution of the GEC will be as follows:
      • Suitably qualified and experienced individual as decided by the Chairperson in consultation with Dean of respective faculty will be head of the committee.
      • Student’s supervisor.
      • Co-supervisor (optional).
      • Two experts, at least one from the Department concerned with Research interest in the relevant field. Each expert must hold a PhD Degree.
      • One faculty member will not chair more than five committees.
      • After the approval of Research topic on the approved Performa by BASR, the student will regularly brief the GEC on six-monthly basis about his/ her progress on the research topic and to seek further guidance.
  • Assessment of Academics Performance.

    Regulations regarding the course work for Ph.D. Degree Program will be as per University guidelines. The Scholar must maintain a minimum CGPA of 3.0 at all times.

  • Comprehensive Examination.

    After the completion of 18 credit hours of Ph.D. level course work, with a CGPA of at least 3.0/4.0 in course work, the scholar will be eligible to take the Ph.D. qualifying comprehensive test, which shall consist of written and oral part as under:

    • A minimum three (3)-hour written test comprising overwhelmingly of graduate work of core area of research. Maximum of 20% portion of the paper will relate to the basics of the respective discipline. (Pass marks percentage is 50%).
    • Oral presentation on the core area of research.
    • Written and oral exams must be passed separately.
    • The scholar has to qualify the comprehensive examination in not more than two attempts.
    • The registration of a Ph.D. student shall be deemed as cancelled if he/she does not pass the Comprehensive Examination even in second attempt.
    • The Comprehensive Examination will be prepared and conducted by Guidance and Evaluation Committee (GEC) of the scholar. The Chairperson of the concerned department will notify the venue, date and time with the concerned supervisor.
    • The scholar will write a technical report based on the literature review of his research topic.
    • The scholar shall appear for a presentation and oral examination in front of the GEC and other invited audience.
  • Thesis Proposal Defense Seminar

    After qualifying Comprehensive Examination, a student will defend his/her research proposal in a Thesis Proposal Defense Seminar in front of the GEC.

  • Research Evaluation.

    After GEC’s approval of Thesis Topic Proposal, the following requirements will be met:

    • After every six months, the student will give a seminar/ presentation about the Research work and will also submit the progress report to his/her Supervisor with a copy to members of the GEC.
    • Upon successful completion of required level of research work, as assessed by the supervisor, the student will write a Ph.D. Thesis. The completed research work shall meet the following criteria.
      • It shall form a distinct contribution to the body of knowledge and afford evidence of originality shown by the discovery
        of new facts, by the exercise of independent critical judgment, and/or by the invention of new methods of
      • It shall not include the research work for which a Degree has already been conferred in this or any other University.
      • shall be written in English in accordance with the standard/approved format.
    • Plagiarism Test of student’s Ph.D. Thesis will be conducted as per UW plagiarism policy.
    • Any part of the thesis which has been published before submission of the thesis will be reflected at the end of the thesis in the form of list of publications of the candidate.
    • GEC will conduct initial evaluation of the thesis before submitting it to Foreign Evaluators.
    • Ph.D. thesis after conducting plagiarism test will require two positive evaluation reports out of three Foreign Evaluators from technologically advanced country/countries appointed by the Vice Chancellor as proposed by GEC and Supervisor from the approved list of Foreign Evaluators.
    • There shall be a standing list of Ph.D. subject experts called as Foreign Evaluators for each Department consisting of persons of eminence in the respective field of Research. The list shall be suggested from time to time by the Board of Studies of the Department/Board of Faculty concerned and approved by the BASR. The Foreign Evaluators will be requested to evaluate the Thesis for its suitability for the award of a Ph.D. Degree.
    • The candidate shall in the first instance submit four unbound copies of his/her completed Thesis along with an application on prescribed Form, to the Controller of Examinations, for the evaluation of his/her Thesis duly forwarded by his/her Supervisor and the Chairperson.
    • The reports of the Foreign Evaluators shall be placed before the GEC for its consideration.
    • If the Thesis is adjudged as adequate/satisfactory by two of the three Foreign Evaluators, the GEC shall allow the candidate to appear in the Oral Defense (Thesis Defense) Examination.
    • If two of the three Foreign Evaluators find the Thesis as wholly Inadequate/unsatisfactory, it may be rejected by the BASR on the recommendation of the GEC.
    • If any of the Foreign Evaluators finds the Thesis adequate but suggests minor modification/revision, this may be incorporated with the approval of the Supervisor.
    • If any of the Foreign Evaluators suggests major modification/revision of the Thesis, the candidate shall be required to resubmit a revised version of the Thesis duly certified by the Supervisor, within specified period.
    • The revised version of the Thesis shall be approved by the same Examiner who suggested modification/revision of the Thesis.
  • Format for Thesis

    Thesis submitted by a Ph.D. candidate shall comply with the describe format as specified by the University. (Annexure-I)

  • Thesis Defense
    • A candidate will be eligible for Thesis Defense after he/she has completed all the requirements as outlined in Sec.(9) above, and have published one paper in an HEC approved journal in the relevant field.
    • The Thesis Defense shall be conducted by the supervisor and the two External Examiners appointed by the Vice Chancellor from the approved list of External Examiners for the Department concerned.
    • The Thesis Defense shall be open to the public but the evaluation will be done by the external examiners and the supervisor.
    • If a candidate fails to satisfy the examiners in the Thesis Defense, he/she may be given a second chance to defend his/her thesis within a period of six months.
    • Evaluation report/result of the Thesis Defense shall be prepared by the external examiners and the supervisor, and sent to the Controller of Examination through the Chairperson along with six (6) hard bound copies of thesis duly signed by the supervisor, external examiner and Chairperson for distribution to the main Library, the Department, the supervisor(s), HEC and the student.
    • A candidate who successfully completes all the requirements (minimum residency of three years, minimum 18 credit hours of course work with minimum 3.0 CGPA, passing of comprehensive examination, successful thesis proposal defence, significant research, publication of a paper in HEC recognized journal prescribed for relevant discipline and successful thesis defence) shall be awarded, with the approval of the GEC, the Degree of Ph.D. under the Seal of the University.
  • Honorarium

    Supervisor, Co-Supervisor and external examiners may be paid appropriate remuneration per student after successful completion of PhD degree as per HEC guide line.

  • Students Discipline Rules

    All the discipline rules of university of Wah approved for other disciplines and degrees will also be implemented, except uniform code.

  • Dropping/Freezing of Courses

    University policy will be followed on Dropping / Freezing of Course.

  • Fee and Other Dues

    Each Student of Postgraduate Program will be required to pay the registration, tuition and the examination fee and any other charges as may be prescribed by the University from time to time.

    • Registration of a Ph.D student shall be cancelled by the University on the recommendation of his/her Supervisor/Co-Supervisor and Chairperson of the Department if the student;
      • Earns two consecutive adverse progress reports from his/her Supervisor.
      • Fails to contact his/her Supervisor for two academic semesters or leaves the Program without prior permission.
      • Does not complete the course work with in prescribed period.
      • Does not qualify the Comprehensive Examination in two attempts within four years of registration.
      • Found guilty of misconduct.

    The aggrieved student may file a review appeal against cancellation of his PhD registration to University of Wah. Review petition will be heard by independent review board constituted by the Vice Chancellor. The decision of review board will be final and binding for all parties.

  • Format of Graduate Thesiss
    • The Thesis shall be printed on A4 (8.27" x 11.69") size paper with margins of 1.5 inches on the left and 1 inches to the right, top and bottom of each page.
    • All copies must be on 80-100 gm of white paper of fine quality.
    • The color of hard bound cover of MS thesis shall be Maroon in color with golden lettering on the front and the spine.
    • Type size should be 12 fonts (Times New Roman). It may be 14 for main heading and 10 for figure captions and footnotes. Script or ornamental fonts will not be used. Print must be letter quality or near letter quality with dark black characters that are consistently, clear and easily read.
    • Page numbers must be centered 1/2" from the bottom edge of each page.
    • Every sheet must be counted for purposes of numbering pages. Every page must have a page number printed on it, except the title page, copyright page, signature page, dedication page, and epigraph page.
    • The text of the manuscript must be 1.5 spaced.
    • Single spacing is required for footnotes, captions and identification text related to tables, figures, graphs, or other illustrative materials. Single spacing is also required for bibliographic entries, and for all block quotations.
    • The abstract is a brief summary of the contents of the manuscript. It must not exceed 450 words. The words in the heading do not count in the 300-450 word limits.
    • Table of contents is a topic outline of the manuscript. It follows the organizational scheme used in the text. While heading subordinate to the chapter level is not required to be listed, the table on content is the only index to the manuscript.
    • All table/figure captions listed on your list of tables/list of figures must match their counterpart table/figure captions within the manuscript word to word. The student is only required to list the first sentence of each table/figure caption on the list of tables/list of figures.
    • Each chapter must have a title. The title of a chapter is always listed in all capital letters. Do not underline.
    • Subheadings must match the scheme presented in the Table of Contents and must not change or combine styles or formats at any point in the text.
    • Appendices are useful, particularly as a place for explanations too long for the main text and for documents, charts, copied forms or data sheets related to the main text.
    • Figures should be original graphs (*.tif) with high contrast, suitable for immediate reproduction, typed on separate sheets and identified by its number. Width of an image should be sized to 6.5 cm for one column, 13.5 cm for full columns; and a maximum width is 15 cm for full page. In the figures, the main lines should be about 0.3 mm in width, and the assistant lines 0.15 mm. Notations in the figures should be distinct and consistent with the same ones in the text, and their font size will be 8-10 pt. Line drawings and graphs must have exported resolution of at least 1200 dpi. Photographs and micrographs must have resolution of at least 300 dpi (600 dpi if there is text or line art in the figure). Please use LZW compression. The positions of figures should be marked in the text by boxes of a suitable size. Each figure should have its own caption.
    • References should be placed at the end of the thesis in APA style for social sciences and IEEE pattern for all other faculties.

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